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Apply: Event Assistant

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Candidate will be working remotely but must live in South Florida for on-site event support on Friday, July 29, 2022 and Saturday, July 30, 2022.

This is a virtual position; therefore, you will need to have the ability to work independently and manage and meet deadlines

  • Coordinating and managing communications of multiple projects at once
  • Assist the team with calendars, scheduling, CRM, and project management tasks
  • Conduct phone calls on company behalf
  • Supporting event services operations
  • Assists in supervising team while personally assisting in the physical
    set up of the function rooms (e.g., tables, chairs,
    podiums, etc.) and executing events based on requirements and standards
  • Oversee all events, and event set up to make sure everything is running as planned
  • Responsible for outgoing and incoming phone communication
  • Provide customer service as first point of contact
  • Conduct internet research and/or phone call inquires and report on the results
  • Delegates tasks to ensure room sets are “on time” and meet Event Service Standards
  • Acts as a liaison between Venue, Event Planning, Event Delivery teams and the group contact throughout the event
  • Makes presence known to vendors and sponsors during event
  • Assist events manager and team where needed
  • Responds to and handles guest problems and complaints
  • Attends and participates in all pertinent meetings
  • Plan and implement development marketing strategies as needed
  • Collaborate with other team members to implement cross-departmental goals and initiatives
  • Create Spreadsheets


  • Outgoing, personable, and a “team-player.”
  • Self-directed, goal-oriented and flexible, enjoying working in a fast-paced and at times challenging environment
  • Adaptable and quick to learn new processes and tools and a “whatever it takes” attitude
  • Detail-oriented, organized, and efficient
  • Excellent computer skills (MS Office or Google Suite)
  • Must be detail-oriented, highly organized, and motivated
  • Extremely self-motivated with strong time management
  • Ability to manage multiple priorities and meet or beat deadlines
  • Tech-savvy and quick to learn new concepts
  • Ability to anticipate the needs of others coupled with a strong desire to serve
  • In-home office setup including Mac or PC Computer
  • A fast and reliable internet connection
  • Smartphone with email capabilities
  • Designated professional, quiet space
  • Paying attention to details
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